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QUICK QUOTE:

Please use the calculator below if you would like to estimate any costs.
Prices are in South African Rand (ZAR) and VAT inclusive. 

Select a primary service:
Select a primary service:
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This range of people to invite defines the cost to email each.
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Include duplicates/errors if you'd like us to clean the database.
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Sending 1 save the date, 1 invite and 1 reminder is a total of 3 emails
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This range of people expected to attend defines the cost to email each.
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Total amount of people expected to RSVP / attend the event.
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Sending 1 event reminder and 1 thank you after the event is 2 emails.
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For NPO, bulk clients and business partners.
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Will be reviewed for consideration.
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For individuals and partners to check their referral commission.
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Commission after discount.
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Hold Ctrl to select multiple. Shift to select a range. Click on each for more info.
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+ - Delegate management options: Click to collapse

Internal delegate management requires us to develop a login, page, groups and adjust permissions. It is high in complexity and takes development time. It allows access to manage, adjust and (only if necessary) export delegate information.

We don't recommend exporting information as it can be fully managed on the system by delegate admins. It increases legal compliance significantly to restrict replication and distribution of personal information in a way that cannot be logged.

Manual RSVP updates is low complexity on our part and just requires more collective time to login and export delegate information and email it. It is a slightly higher risk option for us as it involves repetative replication and redistribution of information. It costs the same amount but can be more convenient than internal delegate management for the more traditional operator.

 

+ - Delegate check-in details: Click to collapse

Our system automates the RSVP processes making everything easier for all parties while increasing data law compliance, ideally all the way.

With this option export is restricted and data subject information remains stored and managed in one secure location. Access to the data is managed via a user and groups system allowing for delegation and logging of access and actions. 

Prices may increase if there are a larger number of delegate admins / registration or check-in desks as the risk and time increases based on the amount of people who can access the information and how many actions need to be logged. The price here is based on up to 4 devices accessing the information.

If you intend to go 'old school' and print Excel spreadsheets then you don't need this and should please reconsider your current strategy. True compliance, accuracy and efficiency means retaining data on a secure, centralised, collaborative system with zero replication and distribution, and maximum control and action logging.

 

+ - Expo page details: Click to collapse

A standard expo page includes things like:

  • A logo banner for exhibitors or sponsors.
  • Details / FAQ for exhibitors.
  • Static floorplan (including manual updates when it changes)
  • Standard speakers / agenda format.
  • An embedded video hosted externally. 

Non-standard extras include more complicated features like live interactive floorplans, hosted videos, and other items listed separately here. 

 

+ - Online payment options: Click to collapse

This cost is to activate and setup the Payfast, Paypal or offline payment options.

Other payment gateways are available but may incur an additional cost.

To accept ZAR you need to have an approved Payfast account, ideally with Capitec Pay whitelisted by Capitec. Partners like theSQUAD and Something Awesome can assist if you don't have this available.

To accept USD or other international currencies Paypal is usually most recommended. 

Registrations are automatically marked as paid by the payment gateway once online payment is approved so the communication process can be fully automated.

Offline payment option allows for alternative messages to be sent which can for example include the banking details or other ways or links to pay. However, the delegate would need to be marked as paid manually on receipt of the manual payment.  

 

+ - Content, pages and menu details: Click to collapse

A multi-page site requires work on individual pages and includes a custom menu design (basic coding).

Some pages or elements on a page may require animations or advanced mobile optimisation as a result. Note this is not related to animated gifs. To save on animation you can provide .gif files instead - it is important to keep them simple and the file size small otherwise the visitor will have performance issues depending on their device and internet quality. The animation system however costs quite bit each year but allows for targeted and adjustable animations to be applied to any element for example showing text in a typing or other style, a revolving image with bounce in or fade effects (like the blue box on this page). Timings and delays can also be adjusted on the fly without having to increase graphic and animation design costs of gif elements. There is more flexibility with gif animations or videos especially when dealing with an experienced animation designer or videographer which is not included here. 

If there is not enough text content, pictures or other assets we can assist with content creation within reason and being in partners and specialists in their content field by leveraging theSQUAD's creative team of production experts. Partner fees are not included here.

 

+ - Advanced statistics details: Click to collapse

Standard event stats are already included: mailer stats, mailing lists stats and event registrations including paid, approved, declined and cancelled.

The advanced stats as an added extra includes items like:

  • Logging stats for user and admin actions within a reasonable period.
  • Extended mailer stats like who opened and how many times users clicked on each mailer.
  • Assistance with stats analysis / graphs. 
  • AWStats for the domain. Google Analytics, Facebook pixels and APIs.

 

+ - eBook example: Click to collapse

An eBook can be embedded freely. It is a mobile responsive, interactive format of any PDF document/s.

There are a number of customisation options. 

Click here to view an eBook.

Click here to view an eBook example in a modal pop up

 

+ - Photo gallery example: Click to collapse

Here is an example of a photo gallery folder with 4 galleries:

 

 

+ - Videos and embedding options: Click to collapse

Embedding of external items generally:

We are able to embed just about anything on your event system as long as the element is publicly accessible and not blocked to prevent embedding. This includes surveys, pages, eBooks, newsletter signup forms and event your entire website can be added as a part of your event system. We can do this in minutes if the prerequisites are in place.

Short / intro videos:

We can host a short or intro video under 30 seconds. Either as the landing page when arriving or on the home page.

Remember as a rule on all web browsers videos can only autoplay if they are muted. One cannot autoplay a video with sound, only the user is able unmute it.

Videos are very resource intensive. If 1000 people play the same video hosted on one server it will significantly impact overall site performance even though we assign additional server resources to event domains.

Embedded videos:

It is much cheaper, easier and more reliable to embed a YouTube or Vimeo video on your event site. 

Video hosting data centers are uniquely designed for video streaming. Google acquired YouTube in 2006 for $1.65 billion in one of the largest acquisitions of its time. Vimeo was aquired in 2025 for $1.38 billion. These are the two most reliable, and cost-effective options for hosting videos.

If you are dealing with a professional production company they will have tools to adjust the visual elements of how it looks when embedded.

One of the many benefits include:

  • Settings and privacy defined by the client / owner of the video.
  • The client can decide whether the video should be public, private or hidden.
  • YouTube links the videos back to the client's YouTube channel for marketing or monetisation.
  • YouTube automatically adjusts quality to suit the user.
  • YouTube prechecks videos for potential copyright / age restriction issues. 
  • Vimeo provides similar benefits but without the YouTube channels, settings and marketing system.

Here is an example of an embedded video, streaming from theSQUAD's YouTube channel:

Here is an example of a Vimeo video where the publisher has permitted embedding:

 

+ - Additional form and field options: Click to collapse

 

An event registration form is already included as part of the basic RSVP / delegate / event management system. It includes names, contact info, dietary requirements and other all other fields essential to the event. If complicated, many, or advanced fields are required to collect sensitive, advanced or unnecessary data there is an additional charge and/or administrative requirement.

Advanced fields include calculations or depends (if the visibility of a fields depends on the choice in another). Unnecessary data is for example insisting on collecting physical addresses when there is no need to process it for delivery or billing. ID numbers for verification when there is no verification process for entry, and any information pertaining to children, all of which are classified as sensitive personal information and requires a specific and clear purpose for processing as per POPIA.

This additional service is for additional forms over and above event registration: simple forms are basic contact forms and basic surveys. A complex form includes membership, newsletter intelligence and calculators for example. 

 

+ - Additional coding details: Click to collapse

Custom coding is only required if there are advanced needs.

The RSVP system is already packed with pre-coded features.

Custom elements like Google or supplied fonts are already included along with custom colours to suit the CI.  

Simple coding includes visual and basic functional customisations including a custom standard cursor, menu items with different colours or custom effects, a menu at the bottom of the site in additional to the standard footer which already includes privacy / terms links. The documents themselves are not included, we usually link to an existing corporate legal section.

Advanced coding is some Javascript, PHP and other more complication languages. This is a complex discipline which can become expensive and time-consuming. If selected we will manage budget and expectations. 

 

+ - PDF from HTML trigger and design options: Click to collapse

The system is able to automatically generate and send invoices for the event and membership systems. It populates the document based on the dynamic fields entered by the user. It takes time to adjust the HTML and email options to design and obtain a good looking invoice. 

The system is able to send personalised tickets of predefined sizes and designs as a secure PDF document. The design can include things like QR codes and barcodes, and the delegate's unique registration ID allowing for onsite verification. 

Along with the advanced forms extra, on submission the form can populated a signed, completed document / contract and automatically send it as to, cc and bcc to predefined or dynamic recipients. This can get complicated and time consuming so could be a variable cost. 

 

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Estimate includes VAT, discount and comm.
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The complete package:

This is a simplified, all-in-one package for the discerning business client requiring best-in-class support and business services to suit the budget. Non profit causes and our referral partners receive discounts.

We provide managed business services including secure domain hosting and Microsoft business licenses and support. These are our fundamental prerequisites to securing your business for the long term.

Feel free to contact us if you have any questions: 061 447 7000

Total users*
Total users
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Which package would you prefer?
Which package would you prefer?
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Please use the accordion above the form to view all the benefits and inclusions.
Each package includes between 30 to over 100 services. To summarise briefly:

  • Essentials excludes Microsoft Office apps perfect for low maintenance, online users.
  • Standard is for most users and includes apps like Outlook Classic.
  • Advanced is standard but for users requiring mailboxes over 50GB.
  • Premium includes advanced security for high risk or mobile users.
  • Enterprise includes advanced compliance and security best suited for large business or FICA/legal businesses and is required for over 300 users.
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Billing frequency
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Please insert a number from 100 to 5000
Please insert a number from 100 to 5000
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Includes VAT
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Any additional services?
Any additional services?
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Please select a reason why you have requested a discount so we can assess your requirements.

Qualifying NPO / NPC which serve a valid cause receive the following benefits:

1. Free .org.za domain hosting sponsored by @myfingertips.
2. Free Business Essentials including Microsoft Business Basic licenses.
3.  Up to 75% discounts for Microsoft products.
4. A 30% discount for AVG Business Internet Security.
5. Additional benefits negotiated and managed by @myfingertips.

 

Additional services to discuss?
Additional services to discuss?
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Once-off services:

Hourly rates are per hour or part thereof (sporadic requests). Proper content and concept planning is key to keeping costs low. Please see extended details below the form. 
  • R1290/h for management (15 years+)
  • R890/h for senior (10 years+)
  • R590/h for experienced (5 years+)
  • R290/h for junior (<5 years of experience)
  • R140/h for intern (<2 years of experience)

Helpful tip: A 21st century, public, business website should never be a once-off purchase. Systems require ongoing updates, maintenance and subscription fees to remain secure and legally compliant. If you choose to pay it off below, the interest includes security updates for that period. If no one manages updates then it is important to include a security service like Cloudbric in the hosting package or sign up to a complete package instead.

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Extended details: 
  • An intern can build a basic, secure web form in a day or two.
  • A junior can build a basic one-pager website in a day or two.
  • Experienced users can achieve additional tasks and custom coding.
  • Management can build a complete event in a day with bulk mailing.
  • A lot can be done with additional days in terms of tweaking code, adding animations and optimising for various mobile views and resolutions. 
  • These prices are for once-off services including admin services, data capturing, web / app / code development services, business formation and strategy consulting.
  • The discount slider is used by our partners, non-profit clients, bulk clients and other qualifying entities subject to approval.
  • Discounts are not provided on systems paid off over time. If you require or request a discount as a standard client it will be reviewed for consideration and subject to approval as the agent assigned will need to be willing to work for a lower rate than their skill level.
  • Prices do not include management, updates or support.
  • Updates and management of a CRM are essential for security and legal compliance.
  • These prices are applicable to all platforms and ad-hoc services including Joomla, WordPress, Drupal, NicePage, Wix, Shopify, Liderkey, CS Cart, eBook development, HTML email design others.
  • To keep security highest and development time and cost lowest, we recommend our feature-packed, in-house @myfingertips® system built on a Joomla! foundation.
  • Our services are not limited to web and systems development but include business development, formation and incubation services and strategy consulting.
  • We educate and nurture our intern and junior team inhouse, locally in South Africa with long terms goals of sustainable economic and skills development working alongside a large network of trusted, vetted and compliant partners. 
  • We immediately register domains within YOUR control and jurisdiction.
  • It takes 24 hours for a brand new domain to fully propagate around the world.
  • We provide SSL certificates as a foundational standard for security.
  • Cloudbric advanced security is available as an optional monthly service.

Domain and Microsoft services only:

This is for clients who don't require @myfingertips management services. 
These monthly services are for domain hosting and Microsoft licenses only.
It excludes management, development and other retainer services outside of domain support.

Services required*
Services required
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Billing frequency*
Billing frequency
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Managed server options
Managed server options
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Microsoft products required
Microsoft products required
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